Smart Solutions (“we” or “us”) are committed to protecting and respecting your privacy.
In accordance with The General Data Regulations 2018 (“GDPR”) this policy (together with any other documents referred to on it) sets out the basis on which any personal data and sensitive personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand how we deal with your data and how we will treat it.
The data we may collect from you
“Personal data” means data which relates to a living individual who can be identified from this data, or from data and other information which is in the possession of, or is likely to come into the possession of, Smart Solutions (Recruitment) Ltd.
“Sensitive personal data” is defined as personal data consisting of information about your racial or ethnic origin, political opinions, religious beliefs or beliefs of a similar nature, trade union membership, physical or mental health or condition and sexual orientation.
We may collect and process personal data and sensitive personal data from you to assist you in your recruitment needs. This data will include your name, address, e-mail address, telephone number (landline and mobile), Next of Kin details, work and education history. We will collect sensitive personal data such as your ethnic origin only for the purposes required by law. We will gain your consent for the collection and processing of your sensitive personal data and disclosing this information to prospective clients, employers and other relevant third parties.
We may also collect and process data about you when you report a problem with our site, if you contact us so that we may keep a record of that correspondence.
Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, may be logged whether this is required for our own purposes or otherwise and the resources that you access.
IP addresses and cookies
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to collate aggregate information. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us to estimate our audience size and usage pattern, to store information about your preferences, and so allow us to customise our site according to your individual interests, to speed up your searches and to recognise you when you return to our site.
Where we store your personal data
All data you provide to us is stored on our secure servers. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Uses made of the information
We use data held about you in the following ways:
- To assess and progress your application for a job vacancy and comply with legal requirements
- To ensure that content from our site is presented in the most effective manner for you and for your computer
- To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes
- To allow you to participate in interactive features of our service, when you choose to do so
- To notify you about changes to our service
Disclosure of your information
We may disclose your data to third parties who assist us in processing your information as well as prospective employers or clients for the purpose of recruitment.
Under GDPR you have a number of rights as listed below: -
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling
For more information on Indivudual’s rights under GDPR please visit https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Access to information
GDPR gives you the right to access information held about you. Your right of access can be exercised in accordance with the Regulations. Any access requests should be directed to either the HR Department or your Branch/Account Manager in the first instance.